How to write a note verbale

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How to write a note verbale

A note verbale is an informal third-person note. It is less formal than a first-person note but more formal than an aide-memoire see samples in 5 FAH-1 Exhibit H A note verbale to a foreign ambassador or head of a foreign ministry is begun with a diplomatic courtesy phrase.

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The note is initialed, not signed, in the lower right corner of the last page by an office director or above, or an officer authorized by the chief of mission.

It may also be written to a foreign embassy in Washington or to a foreign ministry or mission see 5 FAH-1, Exhibit H When preparing a memorandum, the drafter should identify the diplomatic mission in Washington in the first sentence. At post a memorandum should begin with "The Embassy of the United States of America informs, transmits, to, etc.

Drafters should not begin a memorandum from the Department with courtesy phrases. At post, drafters may begin with a formula of diplomatic courtesy or end with a complimentary diplomatic close only if it is the local custom. The memorandum is initialed in the lower right corner on the last page by an office director or higher, or an officer authorized by the chief of mission.

Nig-obl: Definitions Index

An aide-memoire summarizes an informal diplomatic interview or conversation and serves as an aid to memory. When an aide-memoire is prepared in the Department, it is not signed, but initialed in the lower right corner of the last page of text.

An officer usually hands an aide-memoire to the ambassador or representative. It may also be sent through regular mail channels. At post, the chief of mission or representative may hand the note to the foreign official or leave it at the foreign office.

An officer authorized by the chief of mission must initial the note in the lower right corner of the last page. A pro memoria is a formal record of discussion. It speaks for and under the direction of the government presenting it.

At the Department, it is usually handed to a foreign ambassador, minister or representative. The note is initialed in the lower right corner of the last page by an office director or higher see 5 FAH-1, Exhibit H At post the pro memoria is usually left at the foreign office by the chief of mission or representativeor is handed to the foreign official or representative.

An officer authorized by the chief of mission initials it in the lower right corner. A diplomatic courtesy phrase or complimentary close is not used. A note diplomatique may be signed or initialed by a government representative from the Department or an officer authorized by the chief of mission at post see 5 FAH-1, Exhibit H A note collective is a joint note addressed by two or more governments to one or more governments.

It is rarely used since it involves close relations among the signing governments and may be regarded unfavorably by the recipient governments see 5 FAH-1, Exhibit H Replies are prepared individually and diplomatic courtesy phrases are omitted.

The note collective requires a full signature, not initials, by representatives of the governments presenting it. A circular diplomatic note is an identical note addressed to "Their Excellencies and Messieurs and Mesdames the Chiefs of Mission" if it is being sent to all diplomatic missions in Washington.

how to write a note verbale

The courtesy phrase "has the honor" should be used on all circular diplomatic notes see 5 FAH-1, Exhibit H If the circular diplomatic note is being sent to a list of missions, a descriptive phrase is used in the first sentence following the words "the chiefs of mission.

At post, the circular diplomatic note is addressed to "Their Excellencies Messieurs the Chiefs of Mission in name of country " or, "Their Excellencies, Messieurs and Mesdames the Chief of Mission in name of country. For a selective list of missions, one of the following descriptive phrases is used in the first sentence following the words "the Chiefs of Mission": In the Department, an office director or a higher level official must initial the circular diplomatic note in the lower right corner of the last page.

At post, an officer authorized by the chief of mission must initial the circular diplomatic note. Demarches generally seek to persuade, inform, or gather information from a foreign government.min·ute 1 (mĭn′ĭt) n. 1. A unit of time equal to one sixtieth of an hour, or 60 seconds.

2. A unit of angular measurement equal to one sixtieth of a degree, or 60 seconds. Also called arcminute, minute of arc. 3. A measure of the distance one can cover in a minute: lives ten minutes from school. 4. A short interval of time; moment. See Synonyms at. Jun 02,  · How to Take Minutes.

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5 FAH-1 H Using Diplomatic Notes

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Note verbale definition is - a diplomatic note that is more formal than an aide-mémoire and less formal than a note, is drafted in the third person, and is never signed.

Model Note Verbale Transmitting the Instrument of Accession Sample Embassy of .. (Address) No. Ref.: N O T E V E R B A LE The Embassy of .. presents its compliments to the Ministry of Foreign Affairs of the Kingdom of Netherlands and, with reference to the Agreement on the Conservation of African-Eurasian Migratory Waterbirds (AEWA.

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